Arctic Biobank - material request and use of data

For consultation about the availability and feasibility of samples and data please use the Arctic Biobank consultation form:

Link to form

Further information from arcticbiobank(at)oulu.fi.

Contact: arcticbiobank(at)oulu.fi

Changes in the research group, such as adding new researcher, may be reported by a written and signed notice from the project PI .

The letter (PDF) to arcticbiobank(at)oulu.fi should include the title and biobank application number of the project and changes in the project’s research group.

Extension to the project time may be requested by a written notice from the project PI .

The request letter (PDF) to arcticbiobank(at)oulu.fi should include:

• the title and biobank application number of the project,
• the duration of the requested extension with short justification for the request,
• short description on the activities of the project so far, and
• any changes in the project’s research group

The extension to the project may be granted simply by an administrative decision of Arctic Biobank. However, in some cases updating of the agreement or a new application may be required before the project time can be extended.

Additional variables that are in line with the original research plan may be requested and received from the biobank during the project:

• These can be requested by a signed request letter (PDF format) from the project PI, describing the requested data and a brief reasoning for the request.
• The access may be granted by an administrative decision, often without need for updating the biobank agreement.

Requesting new variable categories or sample types to the project:

• These require submitting an amendment application via material application portal.
• The original project ID number must be referred in the application and a PDF copy of the original application is to be added as an attachment.
• Updated project plan (using the template) to rationale the changes needs also to be attached in addition to variable list when applicable.
• Following the approval of the amendment application, an updated biobank agreement must be signed.

This require submitting an amendment application via material application portal.

• The original project ID number must be referred in the application and a PDF copy of the original application is to be added as an attachment.
• Updated project plan (using the template) to rationale the changes needs to be attached.
• New institutes and it's researchers participating needs to be added to the 'Researcher(s) list in the electronic material request form.
• Following the approval of the amendment application, an updated biobank agreement must be signed.

Informing biobank

Research project sends manuscripts to Arctic Biobank ( arcticbiobank(at)oulu.fi) for commenting before* the date of submission to the publisher.

• *The time period is determined in MTA.

Acknowledgement and data referral

Please include the following text to publications including material from Arctic Biobank:

"The samples/data used for the research were obtained from Arctic Biobank – University of Oulu (https://www.oulu.fi/en/university/faculties-and-units/faculty-medicine/…) and used in the study under biobank agreement(s) no: (add your study number here). We thank all sample donors for their valuable participation in biobank research."