Reporting the infringements of legislation

• The notification may be made without concrete evidence or full certainty as to whether the violation has taken place.
• It is sufficient that the person making the notification has reasonable doubts and that the notification is made in good faith.
• The notification can be made anonymously or the contact information can be submitted if you wish.
• In order to ensure the reliability and safety of the processing of notifications, the processing of notifications shall always take place in a predefined processing group.
• However, if it turns out that the notifier has deliberately made a declaration based on false information, he may be subject to a penalty.

• The university uses the Certia's Notification Channel platform. The platform is provided by an external service provider, Efecte.
• The notification channel is designed to protect the notifier’s identity in all situations related to the notification. If the notifier does not reveal his/her identity when submitting the notification, the identity shall not come to the attention of the notifiers. The identity will always remain confidential throughout the whole process of processing and clearing the declaration if it becomes known. Notification handlers receive training from the principles of processing.
• When a notification is made via a notification channel, the notifier receives a random login code and password that allows the notifier to continue the discussion with the notifiers anonymously, confidentially and securely.
• Notifications sent through a notification channel shall be transmitted to the designated handler group which only has the opportunity to see the information (confidentiality) related to the notification in order to clarify the notification. Any additional measures shall be decided in the processing group in accordance with the allocation of responsibilities.
• Under no circumstances shall the persons concerned be allowed to take part in the processing of the notification or in the decision on the follow-up measures, irrespective of their role.
• If the investigation of a notification leads to a suspected offence, information on the notification shall be communicated to the authorities and other bodies or individuals involved in the pre-trial investigation and to whom such information should be disclosed under the law. This information shall also include the contact details of the notifier if they have been provided at the time of the notification.
• The number and nature of notifications made through the notification channel shall be reported at least annually to the Board of Directors or other similar institution.

• The process of processing and further clearing of notifications has been defined in order to ensure a reliable and impartial settlement.
• Each received notification will be processed and cleared in accordance with the same process.
• The report shall be attended only by the parties required for the purpose of carrying out the study and, where appropriate, by external experts.
• However, the scope and duration of the report may vary due to the nature, content or information contained therein. Simple and detailed information is easier to identify than complex cases and incomplete reporting.
• It is also possible that the notification cannot be resolved due to the lack of information or the lack of willingness of the notifier to provide additional information, so that the notification is closed.
• Additional information may be requested from the notifier during the reporting process via the notification channel.
• A message will be sent to the notifier via the notification channel that the notification has been received and the message will be sent when the notification statement has been completed.
• Notifications made through the notification channel are recorded by category and may be subject to remedial action in relation to policies, processes, systems, instructions, controls, practices, roles and responsibilities and management.

1. Log in to Whistleblower notification channel
2. Record your notification according to channel instructions.
3. Recover the nickname/code and password created for you by the notification channel.
4. You will receive a receipt from the handler of your notification at the latest after seven days.
5. The notification handler may need more information from you, so follow the notification channel and any messages that may be sent to you through it.
6. The notifier shall inform you, no later than three months, of the measures that your notification has taken.

If you feel that your notification has not been properly processed, you can also report to the external notification channel maintained by the Chancellor of Justice.

The protection of the advertiser is governed by the EU's Whistleblower Directive 2019/1937, which requires protection for persons reporting infringements of European Union and national law. Summary of the Directive

The Library of Parliament has compiled an information package Whistleblower Directive in Finland (currently available only in Finnish)

Act on the protection of persons reporting infringements of European Union and national law (currently available only in Finnish)