IT services for students

Link: Eduuni

Registration

If you have not used Eduuni services before, you need to register your university's email address as an Eduuni-ID.

Read step-by-step instructions of registration process. Use this link to register, but first pay attention to the following matters:

Email address = Eduuni-ID

• At the registration stage the service will ask your "work email address". Use the email address of the staff or O365 service of the University of Oulu in its long form:
  • Staff: firstname.lastname@oulu.fi
  • Students: firstname.lastname@student.oulu.fi
• If needed, you can change your Eduuni email address according to these instructions.
• After the registration you are identified in the service on the basis of your Eduuni-ID which is the same as your email address.
• Eduuni-ID will be valid for one year after which you need to confirm your email address again.
• However, Eduuni-ID is not necessarily the login name of the service because you can choose the sign-in method yourself.

Sign-in methods

• In registration you first choose, which will be your sign-in method. The method will be attached to your Eduuni-ID, and it will determine which combination of username and password you will use when log in the Eduuni services.

• If you choose the alternative "University of Oulu", you log in with the university user account and its password. If you choose some other sign-in way, use the username and password combination of the service concerned. The trusted login methods are:

  • The organisation's own credentials, if the organisation is a Haka or Virtu or eduGAIN identity federation member or if the organisation is using Microsoft Office 365 (Azure AD) services
  • Google, Microsoft, Facebook, LinkedIn, Twitter and Yahoo! credentials
• You can change your current sign-in method according to these instructions.

Login to the service

• If you chose "University of Oulu" as your sign-in method, use your university user account in its basic form and its password in Shibboleth window to log in Eduuni.
• If you chose some other sign-in method, use the username and password combination of the service concerned.

Eduuni workspaces

The workspaces could be found in the address https://tt.Eduuni.fi/SitePages/Home.aspx.

FileSender is a service for sending large files in a secure way.

Funet CSC FileSender is a service for the use of the university: Funet CSC FileSender

The instructions: FileSender - sending of large files (ict.oulu.fi)

Log in to Moodle on University of Oulu login page: https://moodle.oulu.fi/

Moodle online learning environment offers many possibilities for course implementations. In a Moodle course teacher can share course materials, make assignments and activities as well as give feedback for students.

Instructions:

• Moodle instructions page (ict.oulu.fi)
• Moodle Instructions course (in Moodle)

Link to the servce: Webropol Survey & Reporting

With Webropol Survey & Reporting you can gather information by:

• E-mail (survey's link in the message)
• Text message
• Www pages / Social media
• Paper forms
• WOTT feedback device
• QR code

Webropol Survey & Reporting contains the versatile reporting tool which also makes the filtration and cross tabulation of results possible. The results are in your use in real time. All information and results can be easily moved to Excel, PowerPoint, Word and indirectly statistics programs.

The comprehensive 3.0 user guide is readable and printable from the service.

Events transaction management is included in the contract and in the Academic app you can also take advantage of these:

• Analytics: Simulation, Statistical and Textual Analysis
• Etest: Tests and exams

Right to use

• The persons who have user account of the university (student or staff) may use Webropol.

Further information

• Webropol's www pages: http://www.webropol.fi/
• The service introduction in Finnish: https://webropol.fi/webropol-palvelu/

Contact

• tilastotuki@oulu.fi

Link to the service: https://oulu.yuja.com/

YuJa is a media management system for the use of the staff and students of University of Oulu and Oamk. It is a cloud service used through a browser and has been meant for storing, editing and distribution of media files, especially videos.

Use the service through browser, Moodle or mobile application:

• Log in to the service with your university username and its password at https://oulu.yuja.com.
• It is recommended that you use YuJa through Moodle, in that case a separate login is not needed.
• YuJa is available also as a mobile application.

Instructions:

• Check out: Adding a video to Moodle from YuJa (ict.oulu.fi)
• As a student you may use YuJa only for your studies, and as a staff member only in connection to the assignments. Please reread the Rules of use.
• Watch YuJa's introductory video on YouTube. Note: At the end of the video the video meeting presented (in section 2:28) is not part of our acquisition, which means that we will continue to use Zoom and Teams for video meetings.

About YuJa:

1. In YuJa, you can store and edit your media files. You can also create automatic captions for your videos.

• You can save all your study related media files (= videos and audio files) to YuJa, where you can also manage the distribution.
• YuJa has its own browser-based editor for video editing.
• You can make capture videos which are then saved directly to the service. You also can choose a camera as a picture source and a microphone or a computer as a voice source. Load the Software Capture application into your computer, you find the loading link in YuJa's Create Recording function when you are logged in.
• In addition, the service offers automatic captions (even in Finnish). You don't need a separate app for creating and editing the captions. In addition, YuJa automatically creates a transcript for media files (a transcript here means a file with the captions, that can be viewed with or without time stamps). You can edit the captions afterwards.

2. YuJa offers both students and staff versatile opportunities to distribute content - and the content can also be accessed through Moodle.

• In YuJa, you can define if the video is public or private, and you can define the exact audience yourself.

• You can log in to YuJa with your university username and password at https://oulu.yuja.com.
• YuJa is integrated to our Moodle, and to be able to see videos shared to you by your teacher, all you have to do, is to log into Moodle. To share your own content, you need to have editing rights.
• YuJa is intended for both staff and students.

3. Please remember your responsibilities regarding data protection and accessibility.

• When used correctly, YuJa as a platform meets the legal requirements related to data protection (GDPR) and accessibility. YuJa is responsible for the user interface of the service, while we are responsible for the content of the service.
• We are YuJa's first customer in the EU, and our data is located in the EU in the AWS cloud service.
• However, content classified as secret, should never be added to YuJa.

Remember the copyright and data protection of the materials you share:

When adding videos to YuJa, please make sure that the copyright is in order, i. e. either:

• you own the copyrights yourself,
• the license for the material permits distribution, or
• you have a separate (written) permission from the copyright owner to distribute the material.

From a data protection perspective, you can upload material to YuJa that is either

• public, or
• internal material, with a certain, restricted audience.

If you upload internal material (i.e. material meant for a restricted audience) to the service, you are responsible for the settings for restricting the audience. You have to make sure only the target audience has access to the material in Yuja, when they are logged in. This means that the material cannot be accessed with just a link, without logging in first. The user of the material must be logged in to the service either through Moodle or directly from YuJa's website. If you add a video to a Moodle course, the permissions are determined already there: the audience is then the participants of the Moodle course. Also, make sure that the people featured in the videos are aware of the video and its distribution (such as where the video is shared and for what purpose, how long the video will be stored and who has can watch the video).

More information:

If you have any questions or comments, please send email to ICT Services, the address is vimma@oulu.fi.

Link to the university's service: https://oulu.zoom.us

Zoom is a versatile tool for online meetings, remote teaching and instruction ad video calls. You can use Zoom with an application on computer, tablet or phone or via an internet browser.

This page concerns Zoom of University of Oulu. Both students and staff have licence to use it.

Guides and videos

• Zoom Help Center: https://support.zoom.us/hc/en-us

• How to start using the Zoom online meeting tool (ict.oulu.fi)

Before the meeting

Make these preparations beforehand so that your equipment and software will be ready to use immediately when the meeting will begin:

• Application into computer: If you want to install an application Zoom Client for Meetings, download and install ZoomInstaller.exe from the page https://oulu.zoom.us/support/download.
• Application into mobile device: If you use a mobile device, find and install free Zoom Cloud Meetings in your application store.
• Plug-in for the browser: If you can't or don't want to install the application, use a web browser instead. When you join a meeting the first time, install a plug-in Zoom_launcher.exe.
• Test beforehand: Test your internet connection and the functionality of the Zoom application, a microphone, a sound system and a camera in a test meeting https://oulu.zoom.us/test.
  • Use Mute/Unmute to open and close the microphone.
  • Use Start Video/Stop Video to open and close the camera.
  • You can choose a picture and audio source from the settings of a camera and microphone. If possible, use a headset with a microphone in the meetings.
  • Watch the video: Joining & Configuring Audio & Video.

Meeting Invitation

• The host may have sent an invitation by email. If you have accepted it, you find the meeting link in your Outlook calendar. In case you have declined it, it could still be found in Outlook trash.
• The host may also have shared in some common team or channel the meeting link, meeting ID and the possible meeting password.

Sign in Zoom

• Sign in the Zoom meetings always using your university's user account.
• Click first Sign in. If there are several sign-in methods available, choose Sign in with SSO (see the picture). By using SSO (single sign-on) you make sure that you join the meeting with university's user account and so are one member in possible breakroom groups and in the participants list.
• Make sure that Company Domain = oulu.zoom.us
• Type your user account in the university's sign-in window in its long form (account@student.oulu.fi / account@univ.yo.oulu.fi).

Join the meeting

• Through the university's Zoom page: Open the page https://oulu.zoom.us and sign in using the short form of your university's user account. Then click Join a meeting and paste to the field Meeting ID or Personal Link Name one of the credentials you got in the invitation; Meeting ID or Personal Link Name.
• Using a meeting link: Join the meeting by clicking the link in your invitation. The link opens the meeting in Zoom application if it is installed in your device. In other case, the meeting opens in the browser using a plug-in. When using Zoom application, remember to choose the sign-in method Sign In with SSO.
• Starting a meeting: Usually the host starts the meeting and others can join after that.
• Meeting password or waiting room: The host has decided if the participants join the meeting with a password (PWD) or through a virtual waiting room.
• Camera and microphone: Just before joining the meeting, you can test the functionality of a camera and microphone and secure if they are on or off when joining. The host has been able to define these settings ready. If there is a red cross line over the button in question, the function is off.

During the meeting

• Camera and microphone: When needed, you can open and close the microphone or camera if the host didn't prevent it.
• Share: One presenter at a time can share either the whole screen or one window to be seen by others. The sharing is started and sopped by the button Share Screen/Stop Share.
• Participants: You see the list of others who have joined the meeting. If you have been signed in Zoom in another way than Sign In with SSO (single sign-on), your complete name is not perhaps seen in the list. You can change your display name by choosing Rename by it.
• Chat: You can use Chat tool to write to all other participants or privately to someone by choosing the recipient in options of To field.
• Hand: You can ask for the floor by "rising a hand". Use the Hand button to rise or lay down the hand.
• Breakrooms: The host can create virtual breakrooms and sort the participants in the rooms or let them choose the room. The host may have sorted the participants in forehand based on the university's user accounts. If you have been signed in Zoom in another way than Sign In with SSO (single sign-on), you may stay out of the rooms.
• Record: The host can record the meeting. The Record button will be red if the recording is on.

End of the meeting

• Leave: Leave the meeting by the button Leave Meeting.
• Ending the meeting: Usually the host ends the meeting and processes the possible recorded file.

The most central services of ICT Services have been picked to the student's quick guide . to be printed on paper. The quick guide is a Pdf file which you can print on paper.

In the quick guide, there are links and QR codes to a more exact instruction page or to the service itself.

• Open the quick guide
• Print the guide two-sided to A4 size paper so, that the page will flip on short egde.
• Then fold the paper on the middle to make a booklet.

• Information security deviation and notification

• Information security Now! Page of National Cyber Security Centre

• Rules of use

• Student's Information Security Guide

• Mobile Security Guidelines for staff members and students